CÚD is based on the principle that public authorities (hereinafter referred to as “public authorities”) create official documents exclusively in electronic form and deliver them through the electronic delivery module.
With the extended functionality of the electronic delivery module, a public authority only needs to authorise the electronic official document and send it through the electronic delivery module. The administrator ensures that the document is delivered to the addressee’s electronic mailbox. If the addressee’s electronic mailbox is not activated for delivery, the administrator arranges for a paper copy to be produced and delivered to the addressee in paper form through a postal service provider.
An exception applies in cases where the entity (addressee) has ceased to exist due to death, dissolution of a company, or cancellation of a trade licence. In such cases, the electronic mailbox is placed in the “cancelled” status. Paper delivery to electronic mailboxes in the “cancelled” status is not available.
To use the CÚD service, the relevant public authority must:
Complete and submit the “Application for Enabling the Central Official Delivery (CÚD) Service for a Public Authority”Opens in a new window from the electronic mailbox of the entity for which you are requesting the CÚD service.
In the electronic mailbox, select “Create notification/request”, click “Notification”, and select the addressee Central Government Portal (E0005580201). Enter “CÚD Application” in the subject line. In the message body, simply state that the completed application is attached. Then upload the application as a PDF file in the Attachments section.
Send the notification.
The obligation to use CÚD through the electronic delivery module applies to public authorities that are budgetary organisations connected to the state budget as of 1 November 2018.
Other public authorities may agree with NASES to use the Central Official Delivery service.
Description of the Electronic Delivery Module Functionality for the Paper-Based Delivery of an Electronic Official Document [.pdf, 388 kB]
Procedure for Public Authorities Using Central Official Delivery [.pdf, 1093.5 kB]
G2G Integration Manual (available on the Partner Framework PortalOpens in a new window).
*Please note that if a public authority selects “yes” for the field “The public authority is a budgetary organisation directly connected to the state budget”, the system will prompt the user to add the mandatory attachment, namely the “Founding Charter”.
The CÚD service is mandatory for public authorities (OVM), i.e. state budgetary organisations under Act No. 523/2004 Coll. on Budgetary Rules for Public AdministrationOpens in a new window, for which this obligation arises from Act No. 305/2013 Coll. on e-GovernmentOpens in a new window.
If your organisation or school is interested in participating in the CÚD service as a non-budgetary organisation, these services will be provided once the conditions specified below have been met and will be subject to charges based on the attached price list [.pdf, 387 kB].
The procedure is as follows:
If you have received an envelope with a red stripe, you have been delivered a document created as part of the Central Official Delivery service. The entire process of creating this new type of envelope was carried out electronically.
As the document was processed entirely electronically, the envelope contains the official document in paper form, together with a special sheet – the Authentication Clause, which is a paper copy of the electronic official document.
The first sheet of the delivery contains the delivery address on one side and the Authentication Clause printed on the other. It contains all the information describing the individual documents included in the delivery.
The following information is displayed in the bottom-right corner of each page of the delivery:
Nižšie je preklad so zachovaním štruktúry a konzistentnej terminológie:
1. Access Code
The upper part of the Authentication Clause contains the Access Code in text form and also as a QR code that can be scanned using a QR code reader. At present, the Access Code cannot be used to verify the document. The authenticity of the document can be verified by the public authority that issued the document, based on the file reference number.
Since the beginning of 2023, it has contained the identifier of the electronic official message being delivered, which is unique to the type of message – a decision. During 2023, a function was being prepared to provide access to the electronic version of the delivered decision with the consent of the addressee of the decision, through the system for providing access to delivered decisions.
2. Code Validity
For security reasons, the Access Code has a limited validity period, which is indicated directly below the code. At present, this information is not used.
3. Document Name
A brief name of the delivery and information about the content of the official document.
4. Document Identifier
The number of the document or proceedings in connection with which the official delivery is being made. As the addressee, you may need this information if you have any questions regarding the content of the delivery.
5. Authorised By
This indicates the persons or authorities that signed the individual documents included in the delivery.
6. Method of Authorisation
For electronic signing, the method used to create the signature is also indicated. The authority or official may sign the documents included in the delivery in two ways:
Both methods demonstrate that your documents have been correctly and validly authorised. This means that they are trustworthy.
Attachments included in the delivery may also be signed using other methods.
7. Date and Time of Authorisation
This contains the date and time specified by the signing person in the signature. However, the Date and Time of the Time Stamp is decisive for the trusted date and time.
The date and time are stated together with information about the applicable time zone, as electronic signatures and time stamps use the UTC time zone in accordance with technical standards. Until the end of 2022, when the Authentication Clause was printed by Slovenská pošta, the time applicable to the UTC time zone was indicated, without specifying the time zone in the clause. To ensure that users are aware of the applicable time zone, and in view of the obligation to state the local time when the Authentication Clause was created, which may, for example, also be created at diplomatic missions abroad, information about the time zone is also provided.
8. Date and Time of Issuance of the Time Stamp
This contains information about the date and time specified in the qualified time stamp attached to the signature. It provides a trusted time reference before which the signature of the relevant document was created.
9. Indication of the Sheets to Which the Authorisation Applies
The delivery you have received may contain several types of documents or attachments. As a citizen, it is important for you to have an overview of the contents of the delivery.
This information therefore allows you to check whether the envelope contains all the necessary documents and attachments. It also allows you to determine which documents and attachments were authorised and who authorised them.
The sheets included in the delivery are identified as follows:
D – document,
P – attachment.
The letters are followed by sequential numbers from 001 to 999.
10. Attachments
Attachments may be documents that have been signed (validly authorised) or unsigned documents.
11. Authentication Clause Issued By
The printing and enveloping process is automated. This section contains the identification details of the company that created the entire delivery. The Authentication Clause for Central Official Delivery in paper form is issued by Slovenská pošta, a.s.
12. Date of Creation of the Authentication Clause
This is the exact date on which the delivery, including the Authentication Clause, was created.
On 28 November 2024, Act No. 354/2024 Coll. was adopted, amending Act No. 222/2004 Coll. on Value Added Tax, as amended, and amending certain other acts. This Act also amended Act No. 305/2013 Coll. by introducing an amendment to Section 31a(5) of that Act.
As of 1 January 2025, a public authority that enters into agreements with NASES and Slovenská pošta, a.s. for the provision of the Central Official Delivery service pursuant to Section 31a(12) of Act No. 305/2013 Coll. is required, in accordance with Section 31a(5) of Act No. 305/2013 Coll., to pay the fees for Central Official Delivery services directly to Slovenská pošta, a.s., rather than to NASES.
As a result, VAT is not charged on the costs of distributing (delivering) the postal items created as part of the universal service.
