The activation of electronic mailboxes for legal entities took place gradually, with the applicable legislation distinguishing between two deadlines for mandatory mailbox activation, depending on whether the legal entities:
Under the applicable legislation, the electronic mailbox of a legal entity with its registered office in the territory of the Slovak Republic and registered in the Commercial Register will be activated automatically upon the first access to the electronic mailbox by an authorised person, but no later than on the tenth day following the date on which the administrator of the electronic mailbox module performs the relevant action.
- Until 30 June 2017, during the transitional period, electronic mailboxes were automatically activated for delivery upon the first access to the mailbox by a person authorised to access and manage the electronic mailbox on behalf of the legal entity or registered organisational unit, but no later than on the tenth day following the date on which the administrator of the electronic mailbox module performed the relevant action.
or
- No later than 1 July 2017, when all electronic mailboxes of legal entities and organisational units were activated for delivery, including those that had not been accessed during the transitional period.
The activation of electronic mailboxes for delivery for legal entities that have not voluntarily activated their electronic mailboxes and are not registered in the Commercial Register began on 1 June 2020.
As of 1 June 2020, electronic mailboxes of foundations, non-investment funds, non-profit organisations providing public-benefit services, civic associations, trade unions and employers’ organisations, political parties and movements, interest associations of legal entities, and organisations with an international element are activated for delivery.
Once the ongoing cleansing, completion and updating of data in other source registers has been completed, the state will gradually activate the electronic mailboxes of other legal entities for delivery, including organisations listed in the register of hunting organisations, regional education schools, land associations, interest associations of natural persons without legal personality, local units without legal personality, and public research institutions, as well as electronic mailboxes of associations of apartment and non-residential premises owners, churches, and others. The exact date will be announced in advance.
The statutory representative automatically has access to the legal entity’s electronic mailbox.
The statutory representative or a person authorised by them can log in to the mailbox only by using an identity card with an electronic chip, a residence document with an electronic chip, or an alternative authenticator, together with a Personal Security Code (BOK). These can be obtained at the Documents Department of a District Directorate of the Police Force or at contact centres of the Ministry of the Interior of the Slovak Republic. Without one of these documents and a BOK, it is not possible to access the mailbox or check its contents.
The owner of the electronic mailbox may also grant another person authorisation to access and manage the mailbox. This can be done using the designated function within the electronic mailbox or by submitting a paper application bearing a officially certified signature.
Instructions for granting authorisationOpens in a new window
Benefits of granting authorisation electronicallyOpens in a new window
You can find the most frequently asked questions and answers about the mandatory activation of legal entities’ electronic mailboxes in the article Mandatory Activation of Legal Entities’ Electronic Mailboxes – Frequently Asked Questions and AnswersOpens in a new window.
