The Government Council for the Digitalisation of Public Administration and the Digital Single Market approved the document Data Management on 28 February 2017. The document proposes addressing issues related to the sharing of information about electronic decisions, both between public administration institutions and through improved use of electronic decisions in the digital market.
On 13 March 2018, the Evaluation Committee of the Ministry of the Interior of the Slovak Republic approved the reform proposal entitled Transparent Decision-Making in Public Administration. As part of this original reform proposal, NASES is currently implementing the first component of the overall national project in the form of a pilot project entitled Services for Making Delivered Decisions Accessible (KSDR). The project is funded through the demand-driven call for proposals Small Improvements to e-Government Services.
All decisions used by public administration concern citizens and businesses. In the era of big data, it is essential to strengthen citizens’ ability to make decisions about their personal data while ensuring seamless data sharing between institutions, with the aim of making citizens’ lives easier—for example, in accordance with the “once-only” principle.
The increasing use of data also places greater emphasis on ensuring privacy and protecting the personal data of citizens and business entities. The public administration information environment must provide citizens and businesses with a transparent view of how their data is used, as well as an easy-to-understand overview of the data held about them.
Under KSDR, citizens and businesses will have simplified, centralised access to an overview of all electronic official documents (decisions) delivered by public administration through the Central Official Delivery Information System (IS CÚD), as well as through other modules of the Central Government Portal (ÚPVS), such as eDESK (electronic mailboxes for natural persons and legal entities), CUET (Central Official Notice Board), and others.
The main functionalities of the KSDR service will include:
Display and Access: An overview of electronic decisions recorded by public administration concerning the user, including their presentation in an easy-to-read format. It is important that users be able to report any problems if they identify errors in the data contained in a decision. Services will be designed to enable the search for and viewing of electronic decisions (ER) relating to individual natural persons and legal entities, as well as the implementation of the requirements of the General Data Protection Regulation (GDPR) within public administration.
Making Decisions Accessible: In certain cases, the number of which is expected to increase, citizens should be able to determine the extent to which their electronic decisions may be shared. This will primarily involve defining authorisations and powers of attorney. For each registered data object, it will be possible to configure authorisations and the data subject’s consent for handling and accessing electronic decisions. An important data object will also be the authorisation to access the electronic decisions of a natural person or legal entity.
Use: A clear overview of the electronic decisions relating to an individual or entity can also significantly simplify access to e-Government services by enabling one-click access to services associated with those decisions.
Search: Search functionality will include searches by the legislation governing the relevant proceedings, submission date, and full text.
Transparency: Users will have a transparent view of access to their electronic official documents (EÚD), including information about who accessed their electronic decisions, when the access occurred, and for what purpose. Citizens and businesses will also have the right to know who within public administration used their electronic official documents and for what purpose. This information will be made available through so-called transparency logs.
The deployment of the application software (APV) developed under this pilot project—the KSDR component itself—is planned for October 2022, with the administrative closure of the project scheduled for March 2023.
Citizens will be provided with an implemented end-user service that enables citizens, businesses, and public institutions to search for, view, make accessible, and share electronic decisions, as well as decisions delivered in paper form through the Central Official Delivery Information System (IS CÚD).
The project was completed on 31 December 2024. The component for making delivered decisions accessible has been deployed in the production environment, and some integrations with ÚPVS modules are being finalised.
As this is an entirely new service for users, NASES management is in discussions with several organisations regarding its pilot use in administrative proceedings, including the Office of Geodesy and Cartography of the Slovak Republic, the Slovak Chamber of Notaries, and the City of Košice.
Once the integrations have been completed, the technical details agreed upon, and the overall testing process coordinated with public authorities (OVM), pilot operation of KSDR will begin.
Project Title
Services for Accessing and Sharing Delivered Decisions
Beneficiary
National Agency for Network and Electronic Services (NASES), Kollárova 8, 917 02 Trnava, Slovakia
Acronym
KSDR
Project Code
ITMS 20214+311071Z568
Call for Proposals
OPII-2019/7/5-DOP – Minor Improvements to eGovernment Services
Project Completion Date
31 December 2023
Amount of Non-Repayable Financial Contribution (NFP)
EUR 986,478.76
KSDR will provide the following functionalities:
• Maintaining a register of all official documents (decisions) delivered through the Central
Government Portal (ÚPVS), regardless of the delivery method (paper or electronic).
• Making decisions accessible to their issuing authorities, enabling them to search for, view, and
save the decisions to a local device.
• Making decisions accessible to their recipients, enabling them to search for, view, and save
the decisions to a local device after authentication using an electronic identity card (eID)
or another authentication method, such as MoID.
• Providing access to a specific decision without requiring an eID, solely by entering or scanning
the decision number and providing the recipient’s personal details.
• Enabling recipients to share access to a decision with a third party. The recipient can request
the generation of an access code for the third party and then provide the code to them,
for example, by email or by displaying it on a mobile phone screen.
• Providing a third party with access to a specific decision without requiring an eID, solely by
entering or scanning an access code that is valid for a single use or for a limited period.
Project Location
Slovakia
